Title: Administrative Assistant 2 - Staff Development

Department Org: Staff Development - 108840

Employee Classification: C1 - Classified Full Time HSC

Bargaining Unit: Professional Staff Association

Primary Location: HSC H

Shift: 1

Start Time: 8:00 am End Time: 4:30 pm

Posted Salary: Starting hourly wage is $21.40, with regularly scheduled increases

Float: True

Rotate: True

On Call: False

Travel: False

Weekend/Holiday: False

Job Description:

Under minimal supervision from staff development management. This position is responsible for organizing and prioritizing daily activities by relieving the staff development management and other department managers of routine and non-routine administrative duties. Administrative Assistant 2 will also provide support to faculty, staff, residents, students and others as related to staff development as discussed above.

Minimum Qualifications:

Education/experience/licensing:
• Associate or Bachelor degree in secretarial science, business, management or closely related
field or equivalent experience performing administrative functions required; degree will be given
preference.
• At least one year of recent secretarial experience; at a higher level preferred.
• Typing skills and accuracy of at least 60 WPM (test may be administered).
• Advanced computer skills required including Word, Excel, PowerPoint, Outlook and One Drive.
• Experience with API or another electronic payroll preferred.
• Must be proficient in screening incoming calls and triage appropriately required.
• Demonstrated ability to multi-task.
• Excellent organizational and problem-solving skills and exhibits good time management is required. Must be flexible, able to manage multiple high priority demands, rearrange priorities as needed, and handle heavy volumes of work with deadlines.
• Excellent verbal, written, interpersonal, and communication skills required.
• Ability to maintain harmonious relationships to work appropriately with people on all levels including, but not limited to administration, faculty, staff, students, and all other internal and external customers required.
• Must be able to compose own correspondence and the ability to gain the confidence of others required.
• Manage confidential information and always maintain confidentiality, including FERPA, HIPAA or any other confidentiality requirements/policies.
• Demonstrates intuitiveness, anticipatory leadership skills, and timeliness, following and carrying out instructions, policy/procedure compliance and work quality.

Preferred Qualifications:

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.