Act as the Authorized Financial Officer for all assigned sponsored program awards including required certifications under penalty of law; Audit program expenses to be reported externally. Perform required sub-recipient/contractor monitoring. Provide executive review of award expenses with PI/faculty to assist in the financial management component of their award. As a vital connector between accounting and program staff, the Senior Grants Accountant must possess the ability to visualize and comprehend varying perspectives and provide professional guidance and recommendations on grant related issues, and key financial and operational best practices.

Fund Management: Responsible for coordinating and performing a full range of professional accounting duties associated with all NEOMED accounting and financial reporting functions, including specialized fiscal grant management tasks in all areas to include: ensuring compliance with all applicable federal accounting and financial reporting requirements; assist as needed with daily accounting operations; prepare regular and special financial reports for grant project managers. Provides business support to designated Principal Investigators (PI) and/or Faculty Leaders for all aspects of financial fund management. Support includes financial training of research staff as it relates to their sponsored programs; assisting sub-recipients with grant financial reporting if needed; working with PIs on re-budgeting their award to ensure changes still comply with award terms. When financial adjustments require sponsor involvement or prior approval, serve as the Authorized Financial Official and work directly with the applicable sponsoring agency. Provide current award balance and assist when requested by PIs on projecting spending trends and balances to ensure the PI has necessary information to make informed spending decisions; answer all financial questions of the PI/researcher.

Financial reporting: Prepares monthly, quarterly, and annual external reporting of financial information and time & effort reporting for designated and sponsored award funds per required accounting and/or sponsor rules/regulations. Will act as the Authorized Financial Official for all assigned awards, and provide such certification whenever required by the agency. Certify expenses included with federal reporting under penalty of law that financial information is correct, per the uniform guidance requirement. Must meet all internal and sponsor reporting timelines. Act as the liaison for sponsor audit of awards in which he/she is the Authorized Financial Official; assists the director of grants accounting in annual Uniform Guidance federal audit.

Sub-Recipient/Contractor Monitoring: Manage the due diligence process for each sub-recipient’s ability to comply with federal regulations with a thorough review of all their financial and operational data provided as well as evaluating each grantee based on the risk assessment. Design and execute individualized sub-recipient monitoring processes, including verifying sub-recipient reporting, conducting assessments and desk reviews, collecting, and analyzing data, documenting results, and identifying and discussing implications. Compile sub-recipient financial data into composite reports to federal granting agencies.

Internal Auditing: Audit of grant expenses including Personnel Action Forms (PAFs), P-card charges, invoices, and expense reports for compliance with grant budgets, sponsor, and University policy restrictions, allowability, and reasonableness. When required, certifies under penalty law that each approved expenditure is compliant with all laws and regulations required by the sponsor.

Cash management: Manage the cash flow for designated awards and restricted indexes through reviewing and certifying sponsor/customer invoices to be sent. Will be responsible for all invoices that serve also as a financial report, and invoices that include specialized reports detailing cost share. Will authorize drawdowns from federal agencies and submit the internal and external financial reporting associated with these functions. Must maintain the DHHS Payment management system account for NEOMED and the applicable reporting required through that system.

Policy compliance/maintenance: Works in conjunction with the Director of Grants Accounting in the creation and implementation of University policies related to grants accounting through investigation and training of sponsor (state and federal) and rules/regulations, accounting regulations and industry best practices.

Miscellaneous Duties: Perform other duties as assigned.

Must be able to utilize a phone, computer and other office equipment.

Starting salary range: $53,650 – $63,486, commensurate with experience.

In an effort to keep our campus community as healthy and safe as possible, NEOMED may require vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience.