Grants Accounting Specialist

Northeast Ohio Medical University

Northeast Ohio Medical University

Accounting & Finance
Posted on Thursday, November 16, 2023

Grants Accounting Specialist

Please see Special Instructions for more details.

To continue our efforts to keep the campus community as healthy and safe as possible, NEOMED will now require COVID-19 and influenza vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience.

Posting Details

Position Information
Position Title Grants Accounting Specialist
Position Type Classified
Full or Part Time Full Time
Position Summary Information
The Grants Accounting Specialist processes expenditures, monitors budget, and invoicing for institutional restricted funds.

Northeast Ohio Medical University is an AA/EEO Employer. The university has a strong commitment to the principles of diversity and inclusion and to maintaining working and learning environments that are free from all forms of discrimination. Women, individuals with disabilities, veterans and minorities are strongly encouraged to apply.

Pay Grade: 5
Starting Pay Rate Range: $15.95 – $18.60, commensurate with experience
Location: Rootstown, OH

Benefits Offerings Include:
- Hybrid Workplace (Up to two days remote after 6 months; Policy Number: 3349-7-151)
- Training Offerings, including LSS Green & Yellow Belt and other professional development
- Competitive Health, Vision, Dental
- Flexible Spending Account
- State Retirement with 14% matching
- Excellent Vacation and Sick Time
- 11 Paid Holiday Days
- Wellness Offerings
- Short and Long Term Disability Coverage
- Long Term Care Coverage Offerings
- Life Insurance
For additional details visit:
Principal Functional Responsibilities
1)     Reviews and approves on-line requisitions, internal charge backs, invoices, P-card transactions, PAFs/LDFs, position requests, travel expenditure reports, check requests, invoices, and honoraria forms for restricted funds.  Identifies all PCard transactions that could be unallowable to the Grant.    Provide technical accounting support for Grants Accountants.  Assist in implementing fiscal changes in the Accounting system. 
2)     Prepares monthly invoices for grants and other restricted accounts.  Oversees and monitors accounts receivable subsidiary ledger, aging of invoices and delinquent payments. Posts cash receipts for restricted accounts.  
3)     Prepares quarterly Financial Status Updates or as needed; analyzes accounts, expenditures, financial statements, and reports for determining preliminary budget projections; seeks and enters budget reallocations; prepares payroll projections; prepares interim and final updates; assists with the preparation of financial reports and surveys as assigned. Prepares Purchase Orders for Consulting Agreements, Subcontracts, and other agreements.  
4)     Supervises and trains student assistants. Perform other duties as assigned.
5)     Prepares monthly journal entries or as necessary for distributions and corrections.  Review and provide the necessary back up for journal entries. Works with department contacts to gather and maintain documentation. Prepares and closes all Indexes after the files have been reviewed by the Grants Accounting Director and Grants Accountants assigned to the departments for which the Index is assigned. Utilize the Kuali Research Grants Management System to maintain all restricted fund records. Employs LEAN/Six Sigma methodologies to streamline processes and eliminate waste within the department.
6)     Assists in the year-end closing processing, audit, and grant roll. 
7)     Provides non-financial post-award administrative assistance to Sponsored Programs.
Education/Degrees: Associates Degree in accounting or related field or equivalent accounting experience required. Bachelor’s degree preferred.
Experience: One to two years’ experience in an accounting environment.
Key Skills, Personal Characteristics, and Key Competencies
  • Proficiency in spreadsheet applications and calculator.
  • Ability to use a computer and to learn multiple software applications.
  • Ability to deal with problems involving several variables in a familiar context.
  • Good interpersonal, oral, and written communication skills.
  • Attention to detail, accuracy and the ability to handle confidential material.
  • Knowledge of bookkeeping practices.

Core Competencies
  • Leadership: NEOMED creates positive change by educating and training Ohio’s next generation of health professionals, educators and researchers through experiential learning, high-impact research, strategic partnerships and innovation. By designing an environment where ideas and connections can flourish, NEOMED is transforming health care.
  • Exceptional Experience: By creating a welcoming, supportive and well-resourced environment, NEOMED sets the stage for meaningful interactions among its students, faculty, staff, alumni, partners and community members. The University empowers every individual to participate fully in the campus experience and the community that NEOMED serves.
  • Diversity, Equity and Inclusion: NEOMED recognizes, appreciates and celebrates all of the ways-from backgrounds to viewpoints-that people are different. The University’s culture is grounded in respect and thrives on the uniqueness of each individual. NEOMED encourages everyone’s participation by fostering policies and practices that ensure fair and just access, treatment and opportunities for all.
  • People: Talent is NEOMED’s most valuable asset. The University invests in developing its faculty and staff to realize their fullest potential. As it works to attract and retain a diverse workforce and student body, NEOMED embraces opportunity and growth across all levels of the institution.
Preferred Qualifications
Physical Requirements
Must be able to utilize applicable equipment necessary for the job, as well as basic office equipment. While performing the duties of the job, the employee is frequently required to stand, walk, reach, stoop, kneel, sit; talk; and hear. Must be able to lift and/or move up to 25 pounds.
Posting Detail Information
NEOMED EEO Statement
NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.

For concerns regarding discrimination, please contact:
Molly O’Malley
Associate Director of Diversity, Equity and Inclusion & Title IX Coordinator
Northeast Ohio Medical University, G-212B
4209 St. Rt. 44, PO Box 95, Rootstown, OH 44272

NEOMED requests that you provide the voluntary information requested below. It will be kept separate from your application, in a confidential and limited access file, to be used for statistical compilation and analysis for Human Resources record keeping and reporting purposes. Your response will not be used in any way to determine your eligibility for employment. Your cooperation is greatly appreciated.
Notification of Annual Security Report.
The Northeast Ohio Medical University is committed to assisting all members of the NEOMED community in providing for their own safety and security. The annual security report is available on the NEOMED website at
The annual security report contains information regarding campus security and personal safety including topics such as: crime prevention, authority of university police and security officers, crime reporting policies, and other matters of importance related to security and safety on campus.

Additionally, the report contains information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by NEOMED; and on public property within, or immediately adjacent to and accessible from the campus.

If you would like a paper copy of this report, please email or call the Department of Public Safety at 330.325.5911 to request a copy.

This information is required by law and is provided by the Northeast Ohio Medical University Department of Public Safety.
Close Date

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents