Administrative Assistant

Northeast Ohio Medical University

Northeast Ohio Medical University

Administration, Education
Posted on Thursday, November 16, 2023

Administrative Assistant

Please see Special Instructions for more details.

To continue our efforts to keep the campus community as healthy and safe as possible, NEOMED will now require COVID-19 and influenza vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience.

Posting Details

Position Information
Position Title Administrative Assistant
Position Type Classified
Full or Part Time Full Time
Position Summary Information
Provide administrative support to assigned departments, staff and Academic Affairs and Student Services Senior Executive Director. Serve as lead for CITI training credentials compliance of all students, TB annual process for all students, and serve as primary back-up for all credentialing responsibilities. Support Student Conduct and CAPP staff and functions. Coordinate meetings and/or events including Commencement and support all Student Services events including White Coats, and Student Wellness events. Provide routine support for budgetary needs and/or special projects or programs as assigned.

Northeast Ohio Medical University is an AA/EEO Employer. The university has a strong commitment to the principles of diversity and inclusion and to maintaining working and learning environments that are free from all forms of discrimination. Women, individuals with disabilities, veterans and minorities are strongly encouraged to apply.

Pay Grade: 6
Starting Salary Range: $17.59 – $19.87, commensurate with experience
Location: Rootstown, OH

Benefits Offerings Include:
- Hybrid Workplace (Up to two days remote after 6 months; Policy Number: 3349-7-151)
- Training Offerings, including LSS Green & Yellow Belt and other professional development
- Competitive Health, Vision, Dental
- Flexible Spending Account
- State Retirement with 14% matching
- Excellent Vacation and Sick Time
- 11 Paid Holiday Days
- Wellness Offerings
- Short and Long Term Disability Coverage
- Long Term Care Coverage Offerings
- Life Insurance
For additional details visit:
Principal Functional Responsibilities
  • Provide administrative support which may range from correspondence, emails, calendar management and data entry, compiling data and generating reports related to all Student Services areas including conduct, student orgs, student wellness, credentialing, inclusion and engagement.
  • Serve in customer support capacity as receptionist to greet visitors, answer phones, and schedule walk-in appointments. Respond to inquiries from applicable constituents (staff, faculty, students, etc.). Maintain websites as directed.
  • Provide executive administrative support to Senior Executive Director (who provides leadership for the Library, Assessment Services, Registrar, Learning Center, Writing Center, Student Development and Student Services) with special projects, communications across the division, division training, division management and marketing and university processes.
  • Process routine departmental expenditures and budgets / expenses including reports; process purchase of office supplies and/or equipment.
  • Provides support and planning of all new student orientations, commencement, white coat ceremony and assists with the implementation of these programs. Provides primary management of online orientation, student credentialing requirements associated with CITI training, and student suggestion box inquiries.
  • Provide administrative support to Student Conduct and CAPP areas under the responsibility of the Assistant Director of Conduct including Leaves of Absences, Petitions to Return, and back-up for all CAPP correspondence and meeting administration.
  • Perform other duties as assigned
Education/Degrees: High School diploma plus two years of college coursework (Associate Degree) OR equivalent years of experience

Experience: 3 – 5 years related work experience in an administrative / department coordinator role. Writing and editing skills. Experience in higher education preferred. Proficient computer skills – Microsoft Office Suite and database experience, with a heightened level of proficiency in Excel.
Key Skills, Personal Characteristics, and Key Competencies
  • Excellent customer service and interpersonal skills with the ability to interact with all constituents in a professional, competent and professional manner.
  • Ability to work independently and adjust to changes.
  • Ability to manage work, multitask, and set priorities in a proactive manner.
  • Strong written and oral communication skills.
  • Proven organizational skills with accuracy and a strong attention to detail.
  • Ability to understand general bookkeeping / budgeting principals.
  • Ability to maintain strict confidentiality and represent the organization appropriately.

Core Competencies
  • Leadership: NEOMED creates positive change by educating and training Ohio’s next generation of health professionals, educators and researchers through experiential learning, high-impact research, strategic partnerships and innovation. By designing an environment where ideas and connections can flourish, NEOMED is transforming health care.
  • Exceptional Experience: By creating a welcoming, supportive and well-resourced environment, NEOMED sets the stage for meaningful interactions among its students, faculty, staff, alumni, partners and community members. The University empowers every individual to participate fully in the campus experience and the community that NEOMED serves.
  • Diversity, Equity and Inclusion: NEOMED recognizes, appreciates and celebrates all of the ways-from backgrounds to viewpoints-that people are different. The University’s culture is grounded in respect and thrives on the uniqueness of each individual. NEOMED encourages everyone’s participation by fostering policies and practices that ensure fair and just access, treatment and opportunities for all.
  • People: Talent is NEOMED’s most valuable asset. The University invests in developing its faculty and staff to realize their fullest potential. As it works to attract and retain a diverse workforce and student body, NEOMED embraces opportunity and growth across all levels of the institution.
Preferred Qualifications
Experience: Experience in higher education preferred.
Physical Requirements
Must be able to utilize a phone, computer and screen and other office equipment. While performing the duties of the job, the employee is frequently required to sit; talk; or hear and occasionally stand, walk, reach, stoop, or kneel. Must be able to occasionally lift up to 25 pounds.
Posting Detail Information
NEOMED EEO Statement
NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of race, national origin, color, creed, religion, sex, age, disability, veteran status, sexual orientation, gender identity, or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.

NEOMED requests that you provide the voluntary information requested below. It will be kept separate from your application, in a confidential and limited access file, to be used for statistical compilation an analysis for Human Resources record keeping and reporting purposes. Your response will not be used in any way to determine your eligibility for employment. Your cooperation is greatly appreciated.
Notification of Annual Security Report.
The Northeast Ohio Medical University is committed to assisting all members of the NEOMED community in providing for their own safety and security. The annual security report is available on the NEOMED website at

The annual security report contains information regarding campus security and personal safety including topics such as: crime prevention, authority of University security officers, crime reporting policies, and other matters of importance related to security and safety on campus. Additionally, the report contains information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by NEOMED; and on public property within, or immediately adjacent to and accessible from the campus.

If you would like a paper copy of this report, please email or call the Office of Public Safety at 330-325-6492 to request a copy.

This information is required by law and is provided by the Northeast Ohio Medical University Office of Public Safety.
Close Date

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * I have a High School diploma plus two years of college coursework (Associate Degree).
    • Yes
    • No
  2. * I meet the minimum experience requirement of 3 - 5 years related work experience in an administrative / department coordinator role.
    • Yes
    • No
  3. * I have worked in higher education before.
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents