HRIS Coordinator

Northeast Ohio Medical University

Northeast Ohio Medical University

Posted on Friday, September 1, 2023

Please see Special Instructions for more details.

To continue our efforts to keep the campus community as healthy and safe as possible, NEOMED will now require COVID-19 and influenza vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience.

Posting Details

Position Information
Position Title HRIS Coordinator
Position Type Admin/Professional
Full or Part Time Full Time
Position Summary Information
Provide high level administrative support to the Human Resources department. Primary focus is on entering and maintaining all payroll and HRIS system data, ensuring the accuracy and validation of any database information and reporting requiring high volume of daily data entry. Administrative support will include maintaining employee records and filing systems, processing incoming and outgoing documents and assist in maintaining departmental reports. Primary project management support will focus on systems administration and other departmental initiatives as assigned.

Northeast Ohio Medical University is an AA/EEO Employer. The university has a strong commitment to the principles of diversity and inclusion and to maintaining working and learning environments that are free from all forms of discrimination. Women, individuals with disabilities, veterans and minorities are strongly encouraged to apply.

Pay Grade: 5
Starting Salary Range: $33,168 – $38,696
Location: Rootstown, OH

Benefits Offerings Include:
- Hybrid Workplace (Up to two days remote after 6 months; Policy Number: 3349-7-151)
- Competitive Health, Vision, Dental
- Flexible Spending Account
- State Retirement with 14% matching
- Excellent Vacation and Sick Time
- 11 Paid Holiday Days
- Wellness Offerings
- Short and Long Term Disability Coverage
- Life Insurance
For additional details visit:
Principal Functional Responsibilities
Establish new employee records within the HRIS system, including the entry of salary and benefit information. Update employee records based on the appropriate change form; such as, salary increases, title or funding changes and promotions. Enter and maintain all employee deductions. Process all terminations, retirements, and vacation payouts within the HRIS system.

Act as primary point of contact to obtain data and reporting from HRIS systems. Serve as primary administrative support for any projects and/or initiatives for benefits, compensation and data management including all standing and customized reports. Maintain and configure confidential, complex information and/or reports as needed including departmental budget advising as to status on monthly basis. Process payroll packets for payroll. Maintain the EPAF system.

Serve as secondary system support for performance management and learning (NEOMED LEAD Center in Cornerstone) system.

Support departmental staff in serving all department visitors and general administrative support including but not limited to maintenance of all employee records and files, both electronic and paper; process and distribute incoming and outgoing documents.

Other duties as assigned.
Education: Bachelor Degree or equivalent relevant HR or HRIS experience required.

Experience: Minimum of 2-4 years of experience in Human Resources with previous experience in Banner required. Proven skills in data management, report generation and systems administration knowledge preferred. Ability to type both numerical and text data rapidly and accurately. Proficient in Microsoft Office Suite, particularly in Excel. Proven experience in delivering all communications, both written and verbal, with continual focus on service excellence. Ability to think critically and problem solve both independently and as a team member.
Key Skills, Personal Characteristics, and Key Competencies
  • Ability to relate to all levels of employees.
  • Excellent written and verbal communication skills.
  • Ability to maintain confidentiality.
  • Ability to define problems, collect data, establish facts and draw valid conclusions.
  • Ability to work independently and demonstrate initiative as necessary to prioritize tasks and, adjust to changes in deadlines and schedules
  • Excellent attention to detail and ability to perform tasks accurately and quickly;
  • Ability to model excellent customer service orientation.

Core Competencies
  • Leadership: NEOMED creates positive change by educating and training Ohio’s next generation of health professionals, educators and researchers through experiential learning, high-impact research, strategic partnerships and innovation. By designing an environment where ideas and connections can flourish, NEOMED is transforming health care.
  • Exceptional Experience: By creating a welcoming, supportive and well-resourced environment, NEOMED sets the stage for meaningful interactions among its students, faculty, staff, alumni, partners and community members. The University empowers every individual to participate fully in the campus experience and the community that NEOMED serves.
  • Diversity, Equity and Inclusion: NEOMED recognizes, appreciates and celebrates all of the ways-from backgrounds to viewpoints-that people are different. The University’s culture is grounded in respect and thrives on the uniqueness of each individual. NEOMED encourages everyone’s participation by fostering policies and practices that ensure fair and just access, treatment and opportunities for all.
  • People: Talent is NEOMED’s most valuable asset. The University invests in developing its faculty and staff to realize their fullest potential. As it works to attract and retain a diverse workforce and student body, NEOMED embraces opportunity and growth across all levels of the institution.
Preferred Qualifications
Physical Requirements
Must be able to utilize a phone, computer and screen and other office equipment. While performing the duties of the job, the employee is frequently required to sit; talk; or hear and occasionally stand, walk, reach, stoop, or kneel. Must be able to occasionally lift up to 25 pounds.
Posting Detail Information
NEOMED EEO Statement
NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.

For concerns regarding discrimination, please contact:
Molly O’Malley
Associate Director of Diversity, Equity and Inclusion & Title IX Coordinator
Northeast Ohio Medical University, G-212B
4209 St. Rt. 44, PO Box 95, Rootstown, OH 44272

NEOMED requests that you provide the voluntary information requested below. It will be kept separate from your application, in a confidential and limited access file, to be used for statistical compilation and analysis for Human Resources record keeping and reporting purposes. Your response will not be used in any way to determine your eligibility for employment. Your cooperation is greatly appreciated.
Notification of Annual Security Report.
The Northeast Ohio Medical University is committed to assisting all members of the NEOMED community in providing for their own safety and security. The annual security and fire safety report is available on the NEOMED website at
This report contains information regarding campus security and personal safety including topics such as: crime prevention, fire safety, campus law enforcement and security authority, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. It also contains information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by NEOMED; and on public property within, or immediately adjacent to and accessible from the campus.
This information is required by law and is provided by the NEOMED Department of Public Safety.
A paper copy is available upon request by calling the Department of Public Safety at
Close Date

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents