Grants and Sponsored Programs Manager

Northeast Ohio Medical University

Northeast Ohio Medical University

Posted on Friday, June 16, 2023

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Please see Special Instructions for more details.

To continue our efforts to keep the campus community as healthy and safe as possible, NEOMED will now require COVID-19 and influenza vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience.

Posting Details

Position Information
Position Title Grants and Sponsored Programs Manager
Position Type Admin/Professional
Full or Part Time Full Time
Position Summary Information
The Grants and Sponsored Programs Manager coordinates and monitors pre-award, proposal and post-award externally funded and grant activities in collaboration with the Principal Investigators in BeST Center, external partners, Grants Accounting and Office of Research and Sponsored Programs. Activities include but are not limited to applications, budget development, budget monitoring and adjustments, staff time and effort coordination and monitoring, consultant and subaward agreements, invoicing, liaising with grants accounting and sponsored programs, and coordinating activities with sponsors.

Northeast Ohio Medical University is an AA/EEO Employer. The university has a strong commitment to the principles of diversity and inclusion and to maintaining working and learning environments that are free from all forms of discrimination. Women, individuals with disabilities, veterans and minorities are strongly encouraged to apply.

Pay Grade: 9
Starting Salary Range: $52,087 – $61,637, commensurate with experience
Location: Rootstown, OH

Benefits Offerings Include:
- Hybrid Workplace
- Training Offerings, including LSS Green & Yellow Belt and other professional development
- Competitive Health, Vision, Dental
- Flexible Spending Account
- State Retirement with 14% matching
- Excellent Vacation and Sick Time
- 11 Paid Holiday Days
- Wellness Offerings
- Short and Long Term Disability Coverage
- Long Term Care Coverage Offerings
- Life Insurance
For additional details visit:
Principal Functional Responsibilities
1. Award Management: Aids staff in proposal/application preparation, including budgets. Prepares and compiles award documents and electronic records. Manages multiple grant budgets and provides support to PIs for all aspects of grant fund management. Coordinates requests for consulting agreements, subawards and other contracts. Monitors spending and tracks grant expenses. Maintains and provides current award balances and assists when requested on projecting spending trends to ensure principal investigators (PIs) have necessary information to make informed spending decisions. Works with PIs, Grants Accounting, Office of Research and Sponsored Programs and applicable sponsoring agencies on re-budgeting awards or managing extensions of awards. Manages meetings associated with awards and prepares the related minutes. Works with and assists sub-recipients in operational and reporting activities if needed. Assists staff and partners of the BeST Center in complying with all grant and funding related regulations and requirements. Assists with BeST Center budget development and monitoring as it relates to including and reconciling multiple external funding sources.
2. Administration and Recordkeeping: Manages all tracking and processing of labor distribution, i.e., staff time and effort for EPAF and resource allocations associated with externally funded projects. Maintains files based on department standards, policies and procedures.
3. Reporting: Establishes reporting structures for grants assigned to the BeST Center. Prepares regular and special internal reports for PIs and grant project leads. Assists in preparing and ensures timely submission of external reports for sponsored projects per required sponsor rules and regulations. Reviews sub-recipient reporting and invoicing for accuracy. Collaborates with faculty and staff of the Department of Psychiatry as requested in supporting and assisting with evaluation efforts, scholarly research and publications associated with project outcomes and reporting. Assists with accounting processes such as travel and expense reimbursements, and alignment of expenses with appropriate grants funds
4. Performs other duties as assigned
Education/Degrees: Required: Bachelor’s Degree.
Experience: Required: 2 years grants or financial management/administration in not-for-profit or higher education. Proficient with Microsoft Office Suite.
Key Skills, Personal Characteristics, and Key Competencies
  • High professional standards and integrity
  • Exceptional attention to detail
  • Strong analytical, organizational, and problem-solving skills
  • Strong interpersonal, oral, and written communication
  • Ability to work under internal and external deadlines
  • Ability to prioritize assignments
  • Ability to function effectively within a team environment that promotes collaboration
  • Ability to work effectively with external constituents
  • Demonstrated ability to handle confidential information

Core Competencies
  • Leadership: NEOMED creates positive change by educating and training Ohio’s next generation of health professionals, educators and researchers through experiential learning, high-impact research, strategic partnerships and innovation. By designing an environment where ideas and connections can flourish, NEOMED is transforming health care.
  • Exceptional Experience: By creating a welcoming, supportive and well-resourced environment, NEOMED sets the stage for meaningful interactions among its students, faculty, staff, alumni, partners and community members. The University empowers every individual to participate fully in the campus experience and the community that NEOMED serves.
  • Diversity, Equity and Inclusion: NEOMED recognizes, appreciates and celebrates all of the ways-from backgrounds to viewpoints-that people are different. The University’s culture is grounded in respect and thrives on the uniqueness of each individual. NEOMED encourages everyone’s participation by fostering policies and practices that ensure fair and just access, treatment and opportunities for all.
  • People: Talent is NEOMED’s most valuable asset. The University invests in developing its faculty and staff to realize their fullest potential. As it works to attract and retain a diverse workforce and student body, NEOMED embraces opportunity and growth across all levels of the institution.
Preferred Qualifications
Physical Requirements
Must be able to utilize a phone, computer and screen and other office equipment. While performing the duties of the job, the employee is frequently required to sit; talk; or hear and occasionally stand, walk, reach, stoop, or kneel. Must be able to occasionally lift up to 25 pounds.
Posting Detail Information
NEOMED EEO Statement
NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.

For concerns regarding discrimination, please contact:
Molly O’Malley
Associate Director of Diversity, Equity and Inclusion & Title IX Coordinator
Northeast Ohio Medical University, G-212B
4209 St. Rt. 44, PO Box 95, Rootstown, OH 44272

NEOMED requests that you provide the voluntary information requested below. It will be kept separate from your application, in a confidential and limited access file, to be used for statistical compilation and analysis for Human Resources record keeping and reporting purposes. Your response will not be used in any way to determine your eligibility for employment. Your cooperation is greatly appreciated.
Notification of Annual Security Report.
The Northeast Ohio Medical University is committed to assisting all members of the NEOMED community in providing for their own safety and security. The annual security report is available on the NEOMED website at
The annual security report contains information regarding campus security and personal safety including topics such as: crime prevention, authority of university police and security officers, crime reporting policies, and other matters of importance related to security and safety on campus.

Additionally, the report contains information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by NEOMED; and on public property within, or immediately adjacent to and accessible from the campus.

If you would like a paper copy of this report, please email or call the Department of Public Safety at 330.325.5911 to request a copy.

This information is required by law and is provided by the Northeast Ohio Medical University Department of Public Safety.
Close Date

Supplemental Questions

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Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Reference Letter