Senior Grants Accountant

Northeast Ohio Medical University

Northeast Ohio Medical University

Accounting & Finance
Posted on Thursday, June 1, 2023

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

To continue our efforts to keep the campus community as healthy and safe as possible, NEOMED will now require COVID-19 and influenza vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience.

Posting Details

Position Information
Position Title Senior Grants Accountant
Position Type Admin/Professional
Full or Part Time Full Time
Position Summary Information
Act as the Authorized Financial Officer for all assigned sponsored program awards including required certifications under penalty of law; Audit program expenses to be reported externally; Perform required sub-recipient/contractor monitoring; Provide executive review of award expenses with PI/faculty to assist in the financial management component of their award. As a vital connector between accounting and program staff, the Senior Grants Accountant must possess the ability to visualize and comprehend varying perspectives and provide professional guidance and recommendations on grant related issues, as well as, key financial and operational best practices.

Northeast Ohio Medical University is an AA/EEO Employer. The university has a strong commitment to the principles of diversity and inclusion and to maintaining working and learning environments that are free from all forms of discrimination. Women, individuals with disabilities, veterans and minorities are strongly encouraged to apply.

Pay Grade: 9
Starting Salary Range: $52,087-$54,859
Location: Rootstown, OH

Benefits Offerings Include:
- Hybrid Workplace
- Training Offerings, including LSS Green & Yellow Belt and other professional development
- Competitive Health, Vision, Dental
- Flexible Spending Account
- State Retirement with 14% matching
- Excellent Vacation and Sick Time
- 11 Paid Holiday Days
- Wellness Offerings
- Short and Long Term Disability Coverage
- Long Term Care Coverage Offerings
- Life Insurance
For additional details visit:
Principal Functional Responsibilities
1) Fund management: Responsible for coordinating and performing a full range of professional accounting duties associated with all NEOMED accounting and financial reporting functions, including specialized fiscal grant management tasks in all areas to include: ensuring compliance with all applicable federal accounting and financial reporting requirements; assist as needed with daily accounting operations; prepare regular and special financial reports for grant project managers. Provides business support to designated Principal Investigators (PI) and/or Faculty Leaders for all aspects of financial, fund management. Support includes financial training of research staff as it relates to their sponsored programs; assisting sub-recipients in proper grant financial reporting if needed; working with PIs on re-budgeting their award to ensure changes still comply with award terms. When financial adjustments require sponsor involvement or prior approval, serve as the Authorized Financial Official and work directly with the applicable sponsoring agency. Provide current award balance and assist when requested by PIs on projecting spending trends and balances to ensure the PI has necessary information to make informed spending decisions; answer all financial questions of the PI/researcher.

2) Financial reporting: Prepares monthly, quarterly, and annual external reporting of financial information and time & effort reporting for designated and sponsored award funds per required accounting and/or sponsor rules/regulations. Will act as the Authorized Financial Official for all assigned awards, and provide such certification whenever required by the agency. Certify expenses included with federal reporting under penalty of law that financial information is correct, per the uniform guidance requirement. Must meet all internal and sponsor reporting timelines. Act as the liaison for sponsor audit of awards in which he/she is the Authorized Financial Official; assists the director of grants accounting in annual Uniform Guidance federal audit.

3) Sub-Recipient/Contractor Monitoring: Manage the due diligence process for each sub-recipient’s ability to comply with federal regulations with a thorough review of all their financial and operational data provided as well as evaluating each grantee based on the risk assessment. Design and execute individualized sub-recipient monitoring processes, including verifying sub-recipient reporting, conducting assessments and desk reviews, collecting and analyzing data, documenting results, and identifying and discussing implications. Compile sub-recipient financial data into composite reports to federal granting agencies.

4) Internal Auditing: Audit of grant expenses including Personnel Action Forms (PAFs), P-card charges, invoices, and expense reports for compliance with grant budgets, sponsor, and University policy restrictions, allowability, and reasonableness. When required, certifies under penalty of law that each approved expenditure is in compliance with all laws and regulations required by the sponsor.

5) Cash management: Manage the cash flow for designated awards and restricted indexes through reviewing and certifying sponsor/customer invoices to be sent. Will be responsible for all invoices that serve also as a financial report, and invoices that include specialized reports detailing cost share. Will authorize draw-downs from federal agencies and submit the internal and external financial reporting associated with these functions. Must maintain the DHHS Payment management system account for NEOMED and the applicable reporting required through that system.

6) Policy compliance/maintenance: Works in conjunction with the Director of Grants Accounting in the creation and implementation of University policies related to grants accounting through investigation and training of sponsor (state and federal) and rules/regulations, accounting regulations and industry best practices.

7) Other: Performs other duties as assigned.
  • Bachelor’s Degree in Accounting or related field
  • Preferred: Masters in Accounting or Business Administration

  • Required: 2-4 years of Grants Accounting Administration experience with former OMB Circulars A-21, A-133, A-110 and 2 CFR Part 200 Uniform Guidance. Extensive computer experience especially with the Microsoft Office Suite
  • Preferred: Fund accounting and higher education experience; Ellucian Banner experience
Key Skills, Personal Characteristics, and Key Competencies
  • Demonstrated knowledge and ability to research and interpret regulations governing grant funds
  • Strong analytical and organizational skills
  • Ability to identify operational and functional improvements in process procedures and accounting activities
  • Ability to develop a high level of understanding of the former OMB Circulars A-21, A-133, A-110 and 2 CFR Part 200 Uniform Guidance, as well as grant policies and procedures
  • Ability to deal with problems involving several variables in a familiar context
  • Strong interpersonal, oral and written communication and customer service skills
  • Attention to detail and ensuring accuracy of data
  • Demonstrated ability to handle confidential information
  • Ability to maintain professionalism in a complex political environment

Core Competencies
  • Leadership: NEOMED creates positive change by educating and training Ohio’s next generation of health professionals, educators and researchers through experiential learning, high-impact research, strategic partnerships and innovation. By designing an environment where ideas and connections can flourish, NEOMED is transforming health care.
  • Exceptional Experience: By creating a welcoming, supportive and well-resourced environment, NEOMED sets the stage for meaningful interactions among its students, faculty, staff, alumni, partners and community members. The University empowers every individual to participate fully in the campus experience and the community that NEOMED serves.
  • Diversity, Equity and Inclusion: NEOMED recognizes, appreciates and celebrates all of the ways-from backgrounds to viewpoints-that people are different. The University’s culture is grounded in respect and thrives on the uniqueness of each individual. NEOMED encourages everyone’s participation by fostering policies and practices that ensure fair and just access, treatment and opportunities for all.
  • People: Talent is NEOMED’s most valuable asset. The University invests in developing its faculty and staff to realize their fullest potential. As it works to attract and retain a diverse workforce and student body, NEOMED embraces opportunity and growth across all levels of the institution.
Preferred Qualifications
Physical Requirements
Must be able to utilize a phone, computer and screen and other office equipment. While performing the duties of the job, the employee is frequently required to sit, talk, or hear and occasionally stand, walk, reach, stoop, or kneel. Must be able to occasionally lift up to 25 pounds.
Posting Detail Information
NEOMED EEO Statement
NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.

For concerns regarding discrimination, please contact:
Molly O’Malley
Associate Director of Diversity, Equity and Inclusion & Title IX Coordinator
Northeast Ohio Medical University, G-212B
4209 St. Rt. 44, PO Box 95, Rootstown, OH 44272

NEOMED requests that you provide the voluntary information requested below. It will be kept separate from your application, in a confidential and limited access file, to be used for statistical compilation and analysis for Human Resources record keeping and reporting purposes. Your response will not be used in any way to determine your eligibility for employment. Your cooperation is greatly appreciated.
Notification of Annual Security Report.
The Northeast Ohio Medical University is committed to assisting all members of the NEOMED community in providing for their own safety and security. The annual security report is available on the NEOMED website at
The annual security report contains information regarding campus security and personal safety including topics such as: crime prevention, authority of university police and security officers, crime reporting policies, and other matters of importance related to security and safety on campus.

Additionally, the report contains information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by NEOMED; and on public property within, or immediately adjacent to and accessible from the campus.

If you would like a paper copy of this report, please email or call the Department of Public Safety at 330.325.5911 to request a copy.

This information is required by law and is provided by the Northeast Ohio Medical University Department of Public Safety.
Close Date

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have Bachelor’s degree in Accounting, Finance, Business, or a related field ?
    • Yes
    • Yes, related field
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents