Advancement Services Coordinator

Northeast Ohio Medical University

Northeast Ohio Medical University

Posted on Tuesday, May 16, 2023

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Please see Special Instructions for more details.

To continue our efforts to keep the campus community as healthy and safe as possible, NEOMED will now require COVID-19 and influenza vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience.

Posting Details

Position Information
Position Title Advancement Services Coordinator
Position Type Classified
Full or Part Time Full Time
Position Summary Information
As part of the NEOMED Advancement Division team, manage and provide information from the Raiser’s Edge database, including the processing of all charitable gift donations and pledges as well as managing data integrity. Create, maintain, and distribute donor stewardship reports. Assist with the process to move from Raiser’s Edge Database View to Raiser’s Edge NXT. Create and provide basic reports as needed. Provide general office support and assist in other areas of division operations as needed.

Northeast Ohio Medical University is an AA/EEO Employer. The university has a strong commitment to the principles of diversity and inclusion and to maintaining working and learning environments that are free from all forms of discrimination. Women, individuals with disabilities, veterans and minorities are strongly encouraged to apply.

Pay Grade: 7
Starting Salary Range: $19.79 – $25.23
Location: Rootstown, OH

Benefits Offerings Include:
- Hybrid Workplace
- Training Offerings, including LSS Green & Yellow Belt and other professional development
- Competitive Health, Vision, Dental
- Flexible Spending Account
- State Retirement with 14% matching
- Excellent Vacation and Sick Time
- 11 Paid Holiday Days
- Wellness Offerings
- Short and Long Term Disability Coverage
- Long Term Care Coverage Offerings
- Life Insurance
For additional details visit:
Principal Functional Responsibilities
1) Gift Processing
  • Process all University gifts, pledges, payments, acknowledgements/receipts and pledge reminders
  • Perform adjustment transactions, corrections, and write-offs
  • Process monthly/weekly payroll deductions
  • Collaborate with the Accounting department to process daily gift batches and perform the monthly reconciliations.
  • Provide support for PCI compliance.

2) Data Entry and Management
  • Maintain data in Raiser’s Edge database, including setting data standards and ensuring the Advancement Division’s adherence to those standards
  • Keep up to date on new Blackbaud/Raiser’s Edge capabilities and updates
  • Research and update database with new contact information for constituents
  • Provide biographic, demographic, and statistical data from Raiser’s Edge database. Analyze and interpret staff requirements, retrieve, design, and deliver effective information tailored to target audiences
  • Responsible for data integrity in Raiser’s Edge database, including creating audits and overseeing updates.
  • Import and export data

3) Stewardship
  • Develop and distribute major donor stewardship reports
  • Process and distribute student thank you notes
  • Provide support for special projects and initiatives as needed

4) Reporting
  • Complete quarterly metrics reports for fundraising and gift officer analysis
  • Complete, or assist with, annual fundraising and alumni engagement reports and surveys
  • Regularly review past due pledge reports and pledge ending reports for discussion at team meetings
  • Build and run reports related to gift processes, data entry, and data audits
  • Provide other reports as necessary
Education/Degrees: Bachelor’s Degree in relevant field or equivalent experience.

Experience: Minimum of two years of progressively responsible experience with electronic tools and data in an office environment; work experience in Higher Education, not for profit and/or University Advancement experience preferred including an understanding of the personal nature of alumni affairs and fundraising structure and process.
Key Skills, Personal Characteristics, and Key Competencies
  • Exceptional attention to detail
  • Extreme capacity for ensuring confidentiality of data and understanding of the Foundations policies surrounding its use; commitment to the highest degree of ethical conduct
  • Ability to recognize pertinent information for use in the analysis of data and donor prospects
  • Ability to work as a key member of a cohesive team
  • Experience with Microsoft Office Suite products and database management required; knowledge and use of Raiser’s Edge preferred
  • Self-motivated person with excellent verbal, written and interpersonal communication skill
  • Strong customer service skills

Core Competencies:
  • Leadership: NEOMED creates positive change by educating and training Ohio’s next generation of health professionals, educators and researchers through experiential learning, high-impact research, strategic partnerships and innovation. By designing an environment where ideas and connections can flourish, NEOMED is transforming health care.
  • Exceptional Experience: By creating a welcoming, supportive and well-resourced environment, NEOMED sets the stage for meaningful interactions among its students, faculty, staff, alumni, partners and community members. The University empowers every individual to participate fully in the campus experience and the community that NEOMED serves.
  • Diversity, Equity and Inclusion: NEOMED recognizes, appreciates and celebrates all of the ways-from backgrounds to viewpoints-that people are different. The University’s culture is grounded in respect and thrives on the uniqueness of each individual. NEOMED encourages everyone’s participation by fostering policies and practices that ensure fair and just access, treatment and opportunities for all.
  • People: Talent is NEOMED’s most valuable asset. The University invests in developing its faculty and staff to realize their fullest potential. As it works to attract and retain a diverse workforce and student body, NEOMED embraces opportunity and growth across all levels of the institution.
Preferred Qualifications
Physical Requirements
Must be able to utilize a phone, computer and screen and other office equipment. While performing the duties of the job, the employee is frequently required to sit; talk; or hear and occasionally stand, walk, reach, stoop, or kneel. Must be able to occasionally lift up to 25 pounds. Moderate travel may be required; must be available for occasional evening and weekend events.
Posting Detail Information
NEOMED EEO Statement
NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.

For concerns regarding discrimination, please contact:
Molly O’Malley
Associate Director of Diversity, Equity and Inclusion & Title IX Coordinator
Northeast Ohio Medical University, G-212B
4209 St. Rt. 44, PO Box 95, Rootstown, OH 44272

NEOMED requests that you provide the voluntary information requested below. It will be kept separate from your application, in a confidential and limited access file, to be used for statistical compilation and analysis for Human Resources record keeping and reporting purposes. Your response will not be used in any way to determine your eligibility for employment. Your cooperation is greatly appreciated.
Notification of Annual Security Report.
The Northeast Ohio Medical University is committed to assisting all members of the NEOMED community in providing for their own safety and security. The annual security report is available on the NEOMED website at
The annual security report contains information regarding campus security and personal safety including topics such as: crime prevention, authority of university police and security officers, crime reporting policies, and other matters of importance related to security and safety on campus.

Additionally, the report contains information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by NEOMED; and on public property within, or immediately adjacent to and accessible from the campus.

If you would like a paper copy of this report, please email or call the Department of Public Safety at 330.325.5911 to request a copy.

This information is required by law and is provided by the Northeast Ohio Medical University Department of Public Safety.
Close Date

Supplemental Questions

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Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Reference Letter