Clerkship Coordinator (.50 FTE)

Northeast Ohio Medical University

Northeast Ohio Medical University

Posted on Friday, May 12, 2023

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Please see Special Instructions for more details.

To continue our efforts to keep the campus community as healthy and safe as possible, NEOMED will now require COVID-19 and influenza vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience.

Posting Details

Position Information
Position Title Clerkship Coordinator (.50 FTE)
Position Type Unclassified
Full or Part Time Part Time
Position Summary Information
This part-time, 0.5 FTE, position reports to the Director-Primary Care Education and is responsible for urban and rural site coordination and implementation of the M3 LIC clerkship and other curricular activities in specified areas of responsibility. The Clerkship Coordinator will work with onsite curriculum Coordinators as needed. This position will be housed at the Rootstown campus.

Northeast Ohio Medical University is an AA/EEO Employer. The university has a strong commitment to the principles of diversity and inclusion and to maintaining working and learning environments that are free from all forms of discrimination. Women, individuals with disabilities, veterans and minorities are strongly encouraged to apply.

Pay Grade: 6
Starting Pay Rate Range: $17.59 – $20.81
Location: Rootstown, OH

Benefits Offerings Include:
- State Retirement with 14% matching
- Excellent Vacation and Sick Time
- 11 Paid Holiday Days
- Wellness Offerings
For benefit details visit:
Principal Functional Responsibilities
Service Excellence and Communication- Serve as the principal contact and liaison with students, faculty, hospital/community-based clinical sites and other constituents for designated courses, projects, events, and assignments; interact professionally with healthcare practitioners, faculty, public, patients and students to create a favorable impression of NEOMED. Serve as the go-to for questions from course/clerkship director, student, and/or NEOMED teaching faculty at affiliate partner hospitals.

Clerkship Administration-Execute administrative functions for the scheduling of longitudinal integrated clerkships within the medical school curriculum, including but not limited to scheduling meetings with students/faculty/course directors, including agendas, correspondence, proposals, preparing documents, coordinating space reservations, technical needs, maintaining communication lists and shared files. Serve as principal administrative contact and liaison with students, teaching faculty, and staff. Assist in course implementation including and not limited to the development, production, and management of the LIC schedule, small group formations, recruitment and/or confirmation of faculty, and coordination and collection of evaluations and other related curricular activities. In collaboration with coordinators of the traditional clerkships, coordinate and maintain curricular content within the designated LMS system, student scheduling systems, or other designated software for assigned courses. Assist with the preparation and delivery of assessments including but not limited to quizzes and exams, clinical skills assessments and dissemination and collection of workplace assessments.

Record Keeping and Confidentiality- Maintain and secure confidential records and materials in student files kept within the college. Track attendance/registration, and reports for meetings and projects. Track expenditures, ensure adherence to budgets as appropriate and assist with implementation related to course budgets. Compile reports from evaluation data and learner assessments, in collaboration with the Curriculum Data Management team and Institutional Research

Project Management-Develop timelines, implement, organize, refine, improve, and maintain processes and systems to support assigned program courses and projects ensuring adherence to milestones and deliverables in a timely manner.

Perform other duties as assigned
Education/Degrees: Bachelor’s degree or equivalent experience in healthcare or educational settings
Experience: Two to four years’ experience in higher education or health-related field, preferred
Key Skills, Personal Characteristics, and Key Competencies
  • Excellent written and communication, interpersonal skills, and the ability to set clear objectives.
  • Excellent computer skills using Microsoft Office
  • Ability to quickly learn complex software applications.
  • Knowledge of LXR, or Learning Management System (AIMS) is a plus

Core Competencies
  • Leadership: NEOMED creates positive change by educating and training Ohio’s next generation of health professionals, educators and researchers through experiential learning, high-impact research, strategic partnerships and innovation. By designing an environment where ideas and connections can flourish, NEOMED is transforming health care.
  • Exceptional Experience: By creating a welcoming, supportive and well-resourced environment, NEOMED sets the stage for meaningful interactions among its students, faculty, staff, alumni, partners and community members. The University empowers every individual to participate fully in the campus experience and the community that NEOMED serves.
  • Diversity, Equity and Inclusion: NEOMED recognizes, appreciates and celebrates all of the ways-from backgrounds to viewpoints-that people are different. The University’s culture is grounded in respect and thrives on the uniqueness of each individual. NEOMED encourages everyone’s participation by fostering policies and practices that ensure fair and just access, treatment and opportunities for all.
  • People: Talent is NEOMED’s most valuable asset. The University invests in developing its faculty and staff to realize their fullest potential. As it works to attract and retain a diverse workforce and student body, NEOMED embraces opportunity and growth across all levels of the institution.
Preferred Qualifications
Physical Requirements
Must be able to utilize a phone, computer and screen and other office equipment. While performing the duties of the job, the employee is frequently required to sit, talk; or hear and occasionally stand, walk, reach, stoop, or kneel. Must be able to occasionally lift up to 25 pounds
Posting Detail Information
NEOMED EEO Statement
NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.

For concerns regarding discrimination, please contact:
Molly O’Malley
Associate Director of Diversity, Equity and Inclusion & Title IX Coordinator
Northeast Ohio Medical University, G-212B
4209 St. Rt. 44, PO Box 95, Rootstown, OH 44272

NEOMED requests that you provide the voluntary information requested below. It will be kept separate from your application, in a confidential and limited access file, to be used for statistical compilation and analysis for Human Resources record keeping and reporting purposes. Your response will not be used in any way to determine your eligibility for employment. Your cooperation is greatly appreciated.
Notification of Annual Security Report.
The Northeast Ohio Medical University is committed to assisting all members of the NEOMED community in providing for their own safety and security. The annual security report is available on the NEOMED website at
The annual security report contains information regarding campus security and personal safety including topics such as: crime prevention, authority of university police and security officers, crime reporting policies, and other matters of importance related to security and safety on campus.

Additionally, the report contains information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by NEOMED; and on public property within, or immediately adjacent to and accessible from the campus.

If you would like a paper copy of this report, please email or call the Department of Public Safety at 330.325.5911 to request a copy.

This information is required by law and is provided by the Northeast Ohio Medical University Department of Public Safety.
Close Date

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents