Administrative Coordinator

Northeast Ohio Medical University

Northeast Ohio Medical University

Administration, Education
Posted on Thursday, May 4, 2023

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

To continue our efforts to keep the campus community as healthy and safe as possible, NEOMED will now require COVID-19 and influenza vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience.

Posting Details

Position Information
Position Title Administrative Coordinator
Position Type Classified
Full or Part Time Full Time
Position Summary Information
Provide high level administrative support typically operational or procedural in nature to designated leader. Handle special projects for the department.

Northeast Ohio Medical University is an AA/EEO Employer. The university has a strong commitment to the principles of diversity and inclusion and to maintaining working and learning environments that are free from all forms of discrimination. Women, individuals with disabilities, veterans and minorities are strongly encouraged to apply.

Pay Grade: 6
Starting Hourly Rate Range: $17.59 – $20.81
Location: Rootstown, OH

Benefits Offerings Include:
- Hybrid Workplace
- Competitive Health, Vision, Dental
- Flexible Spending Account
- State Retirement with 14% matching
- Excellent Vacation and Sick Time
- 11 Paid Holiday Days
- Wellness Offerings
- Short and Long Term Disability Coverage
- Life Insurance
For additional details visit:
Principal Functional Responsibilities
1) Maintain, configure, and analyze confidential, complex information and/or reports such as: financial/academic databases, special correspondence, tracking of grants, maintenance/capital improvement contracts, project status information and reports. Will assist faculty and departmental staff with creating and filing labor distribution forms (LDFs) and electronic personnel action forms (ePAFs).
2) General and varied administrative support such as: travel arrangements, events / meetings coordination, coordinating student lectures for the Chair, website updates, managing PeopleAdmin postings for new hires, interview itineraries, orientation of new faculty and staff. Process campus operations requests (e.g. keys, and furniture) and provide general facilities management for department. Represent the department and NEOMED within and outside the university (local, regional and/or national). Schedule and take minutes for Department-wide meetings.
3) Financial oversight and maintenance of departmental budgets, grants, and contracts, assist faculty and departmental staff with creating and/or filing travel reimbursement, , Time and Effort Certifications. Track and reconcile departmental spending on PCards. Order and track departmental supplies. Manage departmental contracts and expenditures such as: allocation of grants expenditures, allocation of funds to and from applicable accounts, maintenance of vendor contracts.
4) Handle special projects for the department, including drafting departmental communications.
5) Perform other duties as assigned
Education/Degrees: High School diploma plus two years of college coursework (Associate Degree) OR equivalent years of experience. Bachelor’s Degree preferred.

Experience: 3 – 5 years related work experience in an administrative / department coordinator role. Experience in higher education strongly preferred. Excellent computer skills – Microsoft Office Suite and database, reporting experience.
Key Skills, Personal Characteristics, and Key Competencies
• Ability to work independently, prioritize and adjust to changes in deadlines and schedules.
• Excellent written and oral communication skills.
• Ability to manage work, multitask, and set priorities in a proactive manner.
• Ability to understand general bookkeeping / budgeting principals.
• Ability to maintain strict confidentiality and represent the organization appropriately.
• Ability to work with outside faculty and public to create a favorable impression for NEOMED.
• Ability to define problems, collect and analyze data, reach conclusions and recommend options.
• Ability to manage and complete projects.

Core Competencies
• Leadership: NEOMED creates positive change by educating and training Ohio’s next generation of health professionals, educators and researchers through experiential learning, high-impact research, strategic partnerships and innovation. By designing an environment where ideas and connections can flourish, NEOMED is transforming health care.
• Exceptional Experience: By creating a welcoming, supportive and well-resourced environment, NEOMED sets the stage for meaningful interactions among its students, faculty, staff, alumni, partners and community members. The University empowers every individual to participate fully in the campus experience and the community that NEOMED serves.
• Diversity, Equity and Inclusion: NEOMED recognizes, appreciates and celebrates all of the ways-from backgrounds to viewpoints-that people are different. The University’s culture is grounded in respect and thrives on the uniqueness of each individual. NEOMED encourages everyone’s participation by fostering policies and practices that ensure fair and just access, treatment and opportunities for all.
• People: Talent is NEOMED’s most valuable asset. The University invests in developing its faculty and staff to realize their fullest potential. As it works to attract and retain a diverse workforce and student body, NEOMED embraces opportunity and growth across all levels of the institution.
Preferred Qualifications
Physical Requirements
Must be able to utilize a phone, computer and screen and other office equipment. While performing the duties of the job, the employee is frequently required to sit; talk; or hear and occasionally stand, walk, reach, stoop, or kneel. Must be able to occasionally lift up to 25 pounds.
Posting Detail Information
NEOMED EEO Statement
NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.

For concerns regarding discrimination, please contact:
Molly O’Malley
Associate Director of Diversity, Equity and Inclusion & Title IX Coordinator
Northeast Ohio Medical University, G-212B
4209 St. Rt. 44, PO Box 95, Rootstown, OH 44272

NEOMED requests that you provide the voluntary information requested below. It will be kept separate from your application, in a confidential and limited access file, to be used for statistical compilation and analysis for Human Resources record keeping and reporting purposes. Your response will not be used in any way to determine your eligibility for employment. Your cooperation is greatly appreciated.
Notification of Annual Security Report.
The Northeast Ohio Medical University is committed to assisting all members of the NEOMED community in providing for their own safety and security. The annual security report is available on the NEOMED website at
The annual security report contains information regarding campus security and personal safety including topics such as: crime prevention, authority of university police and security officers, crime reporting policies, and other matters of importance related to security and safety on campus.

Additionally, the report contains information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by NEOMED; and on public property within, or immediately adjacent to and accessible from the campus.

If you would like a paper copy of this report, please email or call the Department of Public Safety at 330.325.5911 to request a copy.

This information is required by law and is provided by the Northeast Ohio Medical University Department of Public Safety.
Close Date

Supplemental Questions

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Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents